Privacy Policy
Learn how Invoice Dom collects, protects, uses, and respects your business and personal data in accordance with Dominica regulations and international data standards.
1. Introduction
Welcome to Invoice Dom (the "Digital Receivables Registry"). We are committed to protecting the privacy, confidentiality, and security of all business and personal data entrusted to us by Sellers, Buyers, and Financial Intermediaries operating within the Commonwealth of Dominica.
This Privacy Policy outlines how we collect, process, store, and safeguard your data when you visit our website or interact with our receivables registry platform.
2. Information We Collect
To operate a secure commercial receivables registry, we collect specific categories of data during registration, identity verification, and transaction processing:
- Entity Information: Registered business name, trade name, tax registration details, corporate registration certificate, business address, and sector details.
- Representative Information: Full name, official email address, telephone number, job title, and government-issued identification documents for key authorized signatories.
- Receivables & Trade Data: Invoice numbers, issuance dates, payment due dates, face values, line-item summaries, attached contracts, purchase orders, and delivery verification records.
- Financial & Transactional Records: Intermediary selection choices, financing request status history, disbursement records, and payment pay-down logs.
- Technical Data: IP address, device specs, browser type, login timestamps, and system action audit logs.
3. How We Use Information
Data collected on Invoice Dom is strictly utilized to deliver secure registry operations and facilitate receivables financing workflows:
- Authenticating user credentials and enforcing role-based permissions.
- Facilitating digital buyer verification of registered trade invoices.
- Routing authorized financing requests directly to selected Financial Intermediaries.
- Preventing duplicate invoice registration and fraudulent receivables assignments.
- Generating real-time analytics, portfolio monitoring, and exportable financial reports.
- Complying with statutory reporting requirements and commercial regulations in Dominica.
4. Data Sharing & Role-Based Access
We enforce strict role-based access control. Commercial trade data is never publicly exposed or sold to third-party advertisers.
Receivables data registered by a seller is visible only to:
- The registered Seller who uploaded the invoice.
- The specific Buyer identified on the invoice (for validation purposes).
- The specific Financial Intermediary selected by the seller for financing evaluation.
- Authorized regulatory authorities upon valid legal court mandate.
5. Cookie Policy
We use essential functional cookies and session tokens to maintain user security, preserve active session logins, and record user preferences.
Essential cookies are strictly necessary for platform operation and cannot be disabled in session controls. We do not use intrusive cross-site tracking cookies.
6. Data Security & Storage
All sensitive data is encrypted both in transit (using TLS 1.3 encryption) and at rest (using AES-256 bank-grade standards). Databases are backed up continuously with multi-tier failovers to ensure service availability and data integrity.
7. Your Rights & Choice
You have the right to access, update, or request corrections to your corporate and personal account data held on Invoice Dom. Authorized company administrators can update profile settings directly within their account settings menu.
8. Privacy Contact
If you have questions, concerns, or requests regarding this Privacy Policy or our data governance practices, please contact our Data Governance Officer at:
Email: privacy@invoicedom.com
Address: Roseau, Commonwealth of Dominica
Phone: +1 (767) 448-0000